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Permanent Team Administrator £18,000pa

in Leeds

Administration Assistant

Overall purpose of the Role:

The role of an Administration Assistant is to provide fundamental support to ensure the efficient operation of the business. The role will support all employees in relation to organisation and communication

Responsibilities include working closely with Management Team to provide clerical support and organisation

Main Activities and Responsibilities:

•Answer and direct telephone calls


•Organise and Schedule Meetings and Appointments


•Main contact lists


•Produce and distribute correspondence memos, letters, faxes


•Develop and maintain filing system (as required)


•Order office supplies


•Book travel arrangements


•Submit and reconcile expense reports


•Provide general support to visitors


•Assist in the coordinate and scheduling of conferences


•Manage all post requirements including coordinating couriers


•Support and management of enquiry process


•Management of cleaners and suppliers to office


•Coordination of events and activities


General Responsibilities:

•Adheres to Company Policies and Procedures, including the Information Security Policy


•Is sensitive to customer confidentiality and displays extreme professionalism at all times.


•To undertake ad hoc duties as required


Other Features of Role:

•Main place of work will be Leeds, UK


•Out of Hours work as required


Essential:

•Experience of administration


•Proficiency in MS Office


Desirable:

•Additional language skills


•Excellent written and verbal communication skills


•Excellent time management skills and ability to multi-task


•Strong organisational skills


Skills and Abilities:

•Ability to adapt to new procedures/software packages


•Excellent problem-solving skills, proactively taking ownership where required


•Excellent attention to detail


•Excellent all round communication skills which can be adjusted to suit a range of audiences, peers, customers etc


•Ability to multi task while maintaining attention to detail


•The ability to effectively prioritise multiple tasks on an ongoing basis


•The ability to work independently and as part of a team


•A recognition and sensitivity to the management of confidential data


•Ability to learn new processes and take ownership of development


•Excellent PC skills including fluency in Word, Excel and Outlook



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Published at 01-08-2017
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