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Permanent Events and Training Coordinator £18-19,000pa

in Leeds

Events and Training Co-ordinator

To organise and co-ordinate all client training events on the Training Programme which run nationally and internationally. To support the Practice Group with various marketing activity.

Key responsibilities:
• Assisting with client training/event logistics to include dealing with booking enquiries, sending various communications in connection with the events, confirming venue confirmations and catering arrangements.
• Check room/venue availability for future seminar planning, schedule tasks into central training workflow task list and deal with the set-up of all client training events onto the Eventsforce booking system.
• File opening/closing including paper and electronic filing / records management.
• Dealing with client queries by telephone phone and email.
• Managing the central client training inbox and central HRGroup inbox.
• Inputting data onto Share database and maintaining it.
• Using the firm's contact database to send client training mailshots and record appropriate activities. Provide analytical management information when required in relation to these mailshots.
• Using the firm’s social media platforms (Twitter, LinkedIn, Instagram) to market the events.
• Produce all documentation (including handout materials, flyers, powerpoint slides, evaluation forms, seminar register, delegate badges) - including prior discussion with content author/HR consultants to ensure documentation is received in adequate time to prepare delegate packs.
• Prepare all documentation in a professional and effective format to attract as much of the audience as possible.
• Co-ordinate responses from delegates attending the seminar for the purpose of follow-up (including producing an evaluation report where necessary, statistics, in-house training follow-up, additions to various databases).
• Co-ordinating and sending relevant briefings / information to clients and contacts via the firm's database
• Uploading information onto the firm's internal Insite page and the firm's website.
• Communicating with colleagues on shore and off shore
• Providing cover to the rest of the team at busy periods and during holidays.
• Providing ad hoc administrative assistance to the teams across training areas.

Skills and experience:
We are keen to speak to individuals who have an interest in events management. The role may suit a recent graduate or an individual with previous events co-ordination experience. You will be highly organised, pay attention to detail and be a team player.

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Published at 06-09-2017
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