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Permanent Team Secretary/PA £23-25,000pa

in Leeds

Currently seeking a professional individual to support a busy team in Leeds city centre.


•Using strong organisational skills to ensure that advisers have all the information they require.
•Comprehensive and proactive diary and travel management, anticipating future demands of team members and actions required. Manage critical diary dates.
•Organising and planning meetings, to include coordinating agendas and papers for internal and external meetings, booking travel and arranging for necessary equipment and refreshments.
•General administration (including room bookings, expenses, responding to central and Practice Group initiatives/requests).
•Documents and correspondence - producing high quality documents and ensuring files are maintained:
•Pro-active and appropriate use of Outsourced Document Production teams, taking responsibility for collating correspondence and enclosures, Providing feedback where appropriate to Office Manager.


•Involvement with various finance and expenditures, understanding the team's performance and budget spends.
•Actioning client billing reports, meeting deadlines and addressing queries on behalf of the team.
•Proactively manage file closure/archiving/scheduling.
•Client and Business Development support - contributing to the development of the business and delivering excellent service to our clients:
•Support advisers with marketing and Business Development related activity, including organising events, preparing marketing activity reports and Meet & Greets.
•Assist advisers with follow-up to business development activities, such as drafting thank you letters, arranging follow-up meetings and diarising reminders.
•Work with advisers to update contact database lists and Share mailings.
•Deal with incoming telephone calls in a professional and efficient manner, take and pass on clear messages, to assist in answering any queries.

Key competencies:

You will have good time management and communication skills and be a good team player. You will want to work as part of a large busy team, be able to adapt well to frequently changing priorities and manage multiple tasks successfully when working under pressure whilst maintaining quality. You should also be proactively supportive of others during busy periods. Microsoft Excel and PowerPoint experience is essential.

Good communication skills and a committed, flexible approach to delivering a high quality service to internal and external clients are key.

Please note, due to the high volume of CVs which we receive on a daily basis, an acknowledgement email will not always be sent. We treat all employees and job applicants fairly and equally regardless of their sex, sexual orientation, marital status, race, colour, nationality, ethnic or national origin, religion, age, disability or union membership status.


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Published at 16-10-2017
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